INFORMATION MANUAL FOR PSP WALLING CC T/A PORT SHEPSTONE PRECAST

- "the Information Officer" shall mean a duly appointed person employed by PSP Walling cc to which all requests for information in terms of the Act should be addressed;

- "the / this manual" shall mean this manual prepared in terms of the Act, including all annexures and references to further information contained therein;

- "personnel" shall mean any person who performs work or services for or on behalf of PSP Walling cc and is entitled to receive regular remuneration for this work from PSP Walling cc, and includes all full-time, part-time and contract employees and directors of PSP Walling cc;

- "a record" shall mean any recorded information, whether produced by PSP Walling cc or not, that is in the possession of or under the control of PSP Walling cc;

- "a request" shall mean a request for access to any record kept by PSP Walling cc;

- "the requestor" shall mean the person, including juristic persons, making an official request for a record of PSP Walling cc, including all natural persons representing organisations that are juristic persons.

- "the SAHRC" shall mean the South African Human Rights Commission;

All terms used in this manual that are also used in the Act shall have the meanings defined in the Act.

Unless a contrary intention clearly applies:

- the singular includes the plural, and vice versa

- one gender includes the other, and vice versa

- natural persons includes juristic persons, and vice versa

3. INTRODUCTION

This manual is published in terms of Section 51 of the Promotion of Access to Information Act (Act No. 2 of 2000) to give effect to the provisions in section 32 of the Constitution of the Republic of South Africa regarding the right of persons to access information that is necessary to protect or exercise any rights of such persons held by the State or any other persons.

This manual applies to PSP Walling cc. The Information Officer designated below has been appointed for PSP Walling cc and all members of PSP Walling cc.

4. ORGANISATIONAL PARTICULARS

4.1 Introduction to PSP Walling cc

PSP Walling cc is a close corporation trading under the name "Port Shepstone Precast" manufacturing and selling moulded, pre-stressed and pre-cast concrete products in Port Shepstone, South Africa.

4.2 Contact Information

CK Number: CK 1988/023/617/23

Physical Address of Registered Office: Lot 123, Ravine Lane, Marburg, Port Shepstone

Postal Address: PO Box 10502, Port Shepstone, 4240
Telephone Number: +27 (039) 682-3323

Facsimile Number: +27 (039) 682-4801

Web Site Address: www.psprecast.co.za

Email Address: info@psprecast.co.za

Contact Person and Information Officer: Darren Beukes

Email Address of Information Officer: darren@psprecast.co.za

4.3 Section 10 Guide on How to Use the Act

The Guide will be available from the South African Human Rights Commission by not later than August, 2003. Please direct any queries to the SAHRC, whose contact details are listed below:

Postal Address: The South African Human Rights Commission: PAIA Unit

The Research and Documentation Department

Private Bag 2700

Houghton

2041

Telephone: + 27 (0)11 484-8300

Fax: + 27 (0)11 484-0582

Web site: www.sahrc.org.za

Email: PAIA@sahrc.org.za

4.4 Group Records Available in Terms of Other Legislation

Basic Conditions of Employment No. 75 of 1997
Compensation for Occupational Injuries and Health Diseases Act No.130 of 1993
Consumer Affairs (Unfair Business Practices) Act No. 71 of 1988
Employment Equity Act No. 55 of 1998
Harmful Business Practices Act No. 23 of 1999
Income Tax Act No. 95 of 1967
Insurance Act No 27 of 1943
Labour Relations Act No. 66 of 1995
Medical Schemes Act No. 131 of 1998
Occupational Health & Safety Act No. 85 of 1993
Protection of Businesses Act No. 99 of 1978
Stamp Duties Act No. 77 of 1968
Short Term Insurance Act No. 53 of 1998
Skills Development Levies Act No. 9 of 1999
Skills Development Act No. 97 of 1998
Unemployment Contributions Act No. 4 of 2002
Unemployment Insurance Act No. 63 of 2001
Value Added Tax Act No. 89 of 1991

4.5 Access to Records Held by PSP Walling cc

4.5.1 Records that are Automatically Available

All information available on the web site of PSP Walling cc (URL: www.psprecast.co.za)
Brochures and other promotional literature giving information on the products and services offered by PSP Walling cc
This manual

4.5.2 Records that May be Requested

4.5.2.1 Internal Administration Records

Members agreement
Internal policies and procedures
Operational records
Financial records and reports, including annual financial statements
Records of fixed and movable property owned and leased by PSP Walling cc
Research information and reports
Marketing and product reports
Internal correspondence and records of correspondence with third parties

4.5.2.2 Personnel Records

Records containing personal details and evaluations of all employees and members of PSP Walling cc
Human resources policies and procedures
Employment contracts and other personnel-related contractual and quasi-legal records

4.5.2.3 Client-related Records

Credit records and other research on clients
Any other records pertaining to PSP Walling cc’s interactions with clients, including information provided by third parties and transaction records

4.5.3 The Request Procedure

All requests to access information should be made in writing on the prescribed form and addressed to the Information Officer specified in 4.2 above. None of the information held by PSP Walling cc listed under 4.5.2 is available without the requestor completing the request form that is official in terms of the regulations pertaining to the Act.

The requestor must provide sufficient detail on this request form to enable the contact person to identify the record requested and who the requestor is. The requestor must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right. If a request is made on behalf of another person, the requestor must then submit proof of the capacity in which the requestor is making the request to the satisfaction of the Information Officer.

Details of where the forms for requesting information can be found and the applicable fees for such requests are given in 6.1 and 6.2 below.

4.6 Other Prescribed Information

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

5. AVAILABILITY OF THE MANUAL

A copy of PSP Walling cc's PAIA information manual can be obtained from the registered office of PSP Walling cc, on PSP Walling cc's web site (www.psprecast.co.za) and from the SAHRC (whose contact details are given in 4.3 above).

6. PRESCRIBED FEES AND FORMS

6.1 Prescribed Fees for Requests

All information that is automatically available in terms of 4.5.1 above may be inspected at PSP Walling cc's offices or on its web site free of charge. A requestor who seeks a record containing personal information about the requestor is not required to pay the request fee.

For all other requests for information listed in 4.5.2 above, the requestor must pay the R50 fee per request prescribed in the Act in addition to the prescribed fees in the Act to defray the costs of searching for, producing and communicating the requested information. Details of these fees are available from the SAHRC and in a document that can be downloaded from http://www.doj.gov.za/reg/reg187.doc. The appropriate fees must be paid by cheque or direct deposit into the stipulated bank account of PSP Walling cc within 24 hours of the time that the requestor is notified that his / her request has been received and is being actioned.

If the requestor cannot collect the information from PSP Walling cc's registered office in person, the information will be transmitted electronically, by facsimile or posted to the requestor at the requestor's option, provided that the requestor will be required to pay for the cost of any postage or facsimile transmission at the actual or prescribed rate.

6.2 Prescribed Forms for Requests

A form requesting information will not be considered if the form is not the official request form and has not been fully completed. The official request form may be obtained from the SAHRC or downloaded from the Department of Justice web site at http://www.doj.gov.za/reg/reg187.doc (Annexure B, Form C). Completed forms should be submitted by email or facsimile to the information officer of PSP Walling cc (see 3.2 for his / her contact details).